Full job description

The Marine Inventory Assistant / Secretary will support the Marine Department by managing inventory records, maintaining accurate documentation, coordinating communications, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information efficiently.

Key Responsibilities

1. Inventory Management

Maintain accurate records of marine inventory, spares, and equipment.

Assist in tracking stock levels, reordering supplies, and updating inventory databases.

Coordinate with procurement and technical teams regarding stock availability and requirements.

2. Documentation & Reporting

Prepare and process invoices, purchase orders, and related financial documents.

Maintain organized filing systems for marine documents, vouchers, and reports.

Generate routine and ad-hoc inventory and operational reports for management review.

3. Administrative Support

Schedule meetings, maintain calendars, and coordinate departmental communications.

Assist with correspondence, emails, and official documentation.

Support the Marine Inventory Manager with daily administrative tasks and follow-ups.

4. Compliance & Accuracy

Ensure all inventory and financial records are accurate and up to date.

Assist during audits and provide required documentation for inspections.

Follow company policies and procedures related to documentation and approvals.

5. Communication & Coordination

Act as a liaison between the Marine Department and other departments.

Provide timely updates to relevant staff regarding inventory, deliveries, and operational matters.

Handle confidential information with professionalism and discretion.

Qualifications & Skills

Minimum High School Diploma; Bachelor’s degree in Business Administration or a related field is preferred.

Proven experience in office administration, secretarial duties, or inventory management.(not limited to)

• Experience dealing with suppliers and clients.
• Proficiency in MS Office (Word, Excel, Outlook) and inventory management systems.
• Familiarity with, or prior experience handling, inventory-related software.

Strong organizational, multitasking, and time-management skills.

Excellent written and verbal communication skills.

High attention to detail and accuracy.

Ability to work independently and as part of a team.

Pay: AED2,500.00 – AED3,500.00 per month