Full job description

Job Description – HR AssistantPosition Overview

The HR Assistant provides administrative and operational support to the Human Resources department. This role assists with recruitment, employee records, payroll preparation, onboarding, HR documentation, and day-to-day HR activities while ensuring compliance with company policies and labor regulations. The HR Assistant serves as the first point of contact for employees regarding routine HR matters and helps maintain an efficient and organized HR function.

Key ResponsibilitiesRecruitment and Onboarding

• Assist in posting job vacancies on recruitment platforms.
• Screen resumes and schedule interviews with shortlisted candidates.
• Coordinate interview arrangements with hiring managers.
• Prepare offer letters, employment contracts, and onboarding documents.
• Conduct employee onboarding and orientation for new hires.

HR Administration

• Maintain and update employee personnel files and HR databases.
• Prepare HR letters, certificates, and other employment-related documents.
• Process employee data changes, including promotions, transfers, resignations, and terminations.
• Ensure all employee records are accurate, complete, and confidential.

Attendance and Payroll Support

• Maintain daily attendance and leave records.
• Assist in preparing monthly payroll inputs, including attendance, overtime, leave, and deductions.
• Coordinate with the Finance department for payroll processing.
• Assist employees with payroll-related queries.

Employee Relations

• Respond to routine employee HR inquiries.
• Assist in organizing employee engagement activities and company events.
• Support grievance handling and employee welfare initiatives.
• Maintain confidentiality when dealing with employee information.

HR Compliance

• Ensure employee files comply with company policies and labor regulations.
• Assist in maintaining visa, passport, Emirates ID, and labor document records where applicable.
• Monitor document expiry dates and notify employees and management of renewals.
• Support HR audits and compliance activities.

Training and Performance Support

• Coordinate employee training schedules and maintain training records.
• Assist in the performance appraisal process by preparing required documentation.
• Track employee probation confirmations and appraisal due dates.

General HR Support

• Prepare HR reports and maintain HR metrics.
• Order and maintain HR stationery and office supplies.
• Support HR projects and process improvement initiatives.
• Perform other HR and administrative duties

Qualifications and Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in Human Resources or Administration.
• Basic knowledge of labor laws and HR best practices.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and as part of a team.

Job Type: Full-time