Full job description

Job Purpose

To support end-to-end warehouse operations by ensuring efficient receiving, storage, inventory control, order fulfillment, supplier coordination, ERP (Odoo) transactions, and timely distribution of materials to all centers while maintaining inventory accuracy and operational efficiency.

Key Responsibilities

1. Warehouse Operations

• Receive, inspect, unload, and store incoming materials.
• Maintain proper storage, housekeeping, and warehouse organization.
• Ensure all items are properly labeled and stored in designated locations.
• Support periodic stock counts and physical inventory verification.

2. Picking, Packing & Dispatch

• Pick items accurately as per approved requests and delivery schedules.
• Pack and label materials appropriately before dispatch.
• Verify quantities and item conditions before delivery.
• Coordinate loading activities and ensure timely dispatch to centers.

3. Goods Receipt (GRN) & ERP Transactions

• Process Goods Receipt Notes (GRNs) for all supplier deliveries.
• Verify supplier invoices, delivery notes, and purchase orders.
• Complete barcode inward transactions and update inventory in Odoo.
• Report shortages, damages, and discrepancies immediately.
• Ensure all supporting documents are available before GRN processing.

4. Inventory Control & Expiry Management

• Monitor stock levels and maintain inventory accuracy.
• Follow FIFO/FEFO principles for stock rotation.
• Track expiry dates and prepare near-expiry reports.
• Support inventory replenishment planning based on consumption.
• Maintain minimum and maximum stock levels.

5. Internal Stock Transfers

• Process warehouse-to-center and center-to-center stock transfers.
• Prepare transfer documentation and delivery notes.
• Coordinate with center teams for smooth stock movement.
• Maintain accurate transfer records in Odoo and Excel.

6. Weekly Order Management

• Consolidate weekly orders received from centers.
• Prepare picking lists and coordinate order fulfillment.
• Ensure deliveries are completed according to the approved schedule.
• Follow up on pending or backordered items.

7. Supplier Coordination

• Coordinate with suppliers regarding deliveries, pending orders, shortages, and product availability.
• Follow up on delayed deliveries and resolve supply issues.
• Coordinate replacement of damaged or near-expiry products.
• Ensure supplier documents are complete for GRN processing.

8. Procurement Support

• Support preparation of Purchase Requisitions (PRs), Requests for Quotation (RFQs), and Purchase Orders (POs).
• Track Annual Purchase Orders and supplier order status.
• Assist in monitoring supplier Minimum Order Quantity (MOQ) requirements.
• Coordinate with the procurement team on order placement and follow-up.

9. Reporting & Documentation

• Maintain inventory trackers and operational reports in Excel.
• Prepare stock, consumption, expiry, and delivery reports.
• Maintain records of non-stock items and fixed asset movements.
• Prepare delivery schedules, vehicle movement plans, SOPs, and operational documentation as required.

10. Logistics Coordination

• Coordinate warehouse deliveries and supplier collections.
• Prepare daily vehicle movement plans.
• Coordinate with drivers and center teams to ensure timely deliveries.
• Monitor delivery completion and maintain supporting records.