Full job description

Job Summary

We are looking for a highly organized and detail-oriented Events Coordinator / Administrator to support our event operations. The role involves coordinating event logistics, handling documentation, and ensuring smooth communication between internal teams, vendors, and clients.

Key Responsibilities

• Coordinate day-to-day administrative tasks for events and activations
• Prepare event proposals, quotations, invoices, and documentation
• Assist in planning and scheduling events, including timelines and logistics
• Communicate with clients, vendors, and internal teams to ensure smooth execution
• Maintain records of bookings, contracts, and payments
• Support permit applications and approvals (malls, communities, etc.)
• Track inventory and coordinate with warehouse for event requirements
• Assist in preparing reports and post-event summaries
• Handle emails, calls, and follow-ups professionally

Requirements

• Immediate Joiner Required
• 1–2 years of experience in administration or event coordination
• Strong organizational and multitasking skills
• Good communication skills (English required)
• Proficient in MS Office (Excel, Word, Outlook)
• Ability to work under pressure and meet deadlines
• Attention to detail and problem-solving skills

Preferred Skills

• Experience in event management or entertainment industry
• Familiarity with UAE event permits and processes
• Basic knowledge of invoicing and documentation

What We Offer

• Visa provided
• Opportunity to grow in a dynamic events environment
• Hands-on experience in corporate and community events

Work Location: In person