Job Summary

We are looking for a well-organized and proactive Commercial & Administrative Coordinator to join our team. The ideal candidate will be responsible for handling company quotations, client inquiries, contracts, Letters of Award/Acceptance, insurance documentation for personnel and machinery, and providing direct administrative support.

This position requires a detail-oriented person with strong communication skills, good document control abilities, and the capability to follow up with clients, suppliers, insurance companies, and internal departments.

Key Responsibilities

• Prepare, review, and follow up on quotations for clients and projects.
• Handle client inquiries and coordinate with the concerned departments to provide timely responses.
• Prepare, organize, and maintain contracts, agreements, Letters of Award/Acceptance, and related commercial documents.
• Coordinate and follow up on personnel insurance and machinery/equipment insurance.
• Maintain proper filing and records for quotations, contracts, insurance documents, and company correspondence.
• Coordinate with clients, consultants, contractors, suppliers, and internal teams as required.
• Coordinate with the office concerned departments to help facilitate the work.
• Follow up on pending documents, approvals, renewals, and required submissions.
• Support the preparation of company documents required for projects, tenders, and client submissions.
• Ensure all documents are properly tracked, updated, and submitted on time.
• Perform other administrative and coordination tasks as assigned by management.

Requirements

• Previous experience in a similar administrative, commercial, or coordination role.
• Experience in construction, contracting, or engineering companies is preferred.
• Good knowledge of quotations, contracts, LOAs, insurance documentation, and business correspondence.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Strong organizational and follow-up skills.
• Ability to work under pressure and manage multiple tasks at the same time.
• High attention to detail and accuracy in documentation.
• Professional attitude and ability to communicate with clients and management.

Preferred Qualifications

• Bachelor’s degree or diploma in Business Administration, Management, Engineering, or a related field.
• Knowledge of UAE construction documentation and insurance procedures is an advantage.

Skills Required

• Quotation preparation and follow-up
• Contract and document coordination
• Client inquiry handling
• Insurance documentation coordination
• Email and letter drafting
• Administrative support
• Microsoft Office
• Time management
• Communication skills
• Attention to detail