Full job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

Mace is supporting the delivery of a large‑scale, next‑generation digital infrastructure programme in the region, working alongside a leading developer in the data centre sector. The project brings together complex design coordination, fast‑paced delivery and rigorous governance to meet the demands of a mission‑critical environment. Our team is applying global best practice in programme, project and commercial management to help shape resilient, future‑ready infrastructure at scale.

You’ll be responsible for:

• Provides accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s.
• Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
• Manages the onboarding of Mace staff and external parties to the project system.
• Ensures all new documents arriving on the system are quality checked as per standard procedures.
• Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Maintains the project work package matrix and assign documents accordingly.
• Processes in app reports as required by the project team.
• Administers user access and permissions for the project system.
• Ensures key processes such as the Request For Informatioin (RFI) process are working in accordance with the procedures.
• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Degree qualification.
• Expert in EDMS platforms including Aconex, SharePoint and MS Office Suite.
• Strong communication, organisation and time management skills with precision in document control.
• Proven knowledge of project workflows, documentation processes and industry best practice.
• Experience working in the United Arab Emirates is essential for client approval.

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