Full job description

Position Summary:

The Admin Assistant serves as a dual-function professional responsible for providing comprehensive administrative support to both the HR & Finance Department, while simultaneously providing executive assistance to the Chief of Staff. This role requires a highly organized, detail-driven individual. The postholder will be the first point of contact for all visitors and correspondence.

Reporting Structure:

Primary Reporting Line: HR Business Partner

Secondary Reporting Line: Chief of Staff

Qualifications:

• Minimum 2 years of experience in an administrative/receptionist role *UAE based
• Proficient in Microsoft Office Suite (Word, Excel, Outlook..)
• High organizational skills and attention to detail
• Polished presentation and clear verbal and written communication skills
• Collaborative, adaptable and reliable

Role Overview:

1. Reception Management

• Serve as the professional first point of contact for all in-person visitors, couriers, and deliveries
• Manage visitor and employee access cards and ensure accurate documentation
• Coordinate meeting room bookings, and prepare rooms prior to meetings

2. Executive Assistance to the Chief of Staff

• Manage the CoS’s calendar, scheduling meetings and protecting focused work time
• Assist with drafting communications, meeting notes, and recap summaries
• Coordinate with the travel team to ensure his business trips are booked and expenses are tracked
• Act as a reliable point of contact for individuals reaching out to the CoS, triaging requests and flagging priorities

3. Admin & Accounts Support

• Assist with accounts payable and receivable functions including data entry and reconciliations
• Maintain organised and accurate records of all financial documents, receipts, and purchase orders
• Support the Head of Accounts during internal and external audits by compiling documentation and reports
• Support HR with filing – physical & digital

Pay: AED4,000.00 – AED5,000.00 per month