Full job description

Job Summary
We are excited to welcome a dynamic and motivated Entry-Level Receptionist/Administrative Assistant to our team! This vital role offers an excellent opportunity for individuals eager to develop their administrative and customer service skills in a fast-paced, professional environment. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth office operations, providing exceptional support to staff and clients alike. This paid position is perfect for someone looking to grow their career in office management, clerical support, or customer service.

Responsibilities

• Greet visitors warmly and professionally, ensuring a positive first impression of the company.
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette.
• Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming and outgoing mail.
• Perform data entry tasks with accuracy using computer skills including Microsoft Office, Google Workspace, and Excel.
• Organize files, maintain office supplies inventory, and ensure the workspace remains tidy and organized.
• Support administrative tasks such as proofreading documents, calendar management, and basic bookkeeping responsibilities.
• Assist with clerical duties like filing, photocopying, proofreading correspondence, and supporting customer support efforts.

Experience

• Prior office or clerical experience preferred but not required; training will be provided for motivated candidates.
• Strong organizational skills with the ability to multitask effectively in a busy environment.
• Excellent communication skills, both verbal and written.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry systems.
• Demonstrated ability to manage time efficiently with good organizational skills and attention to detail.
• Experience with phone etiquette, customer service, or personal assistant duties is advantageous.
• Familiarity with office management software is a plus. Join us to kickstart your career in a vibrant workplace where your organizational talents and friendly demeanor will make a real difference! We value energetic individuals eager to learn and grow within our supportive team environment.