Full job description

JOB SUMMARY:

We are seeking a highly skilled and organized Executive Assistant with scientific background to support our senior management team. The ideal candidate will have a minimum of 5 years of experience in providing administrative support and proficiency in English and Arabic.

The candidate will manage their executives day-to-day tasks so they can focus on strategic responsibilities.

This position requires a proactive and detail-oriented person capable of managing multiple tasks in a fast-paced environment.

KEY RESPONSIBILITIES:

• Provide our executives the expected level of administrative needs like scheduling appointments, answering phone calls and replying to correspondence as necessary.
• Draft, review and send communications on behalf of company executives.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Coordinate travel arrangements
• Maintain various records and documents for company executives.
• Organize and coordinate internal and external events, including conferences, meetings and travel logistics involves the company executives.
• Handle confidential and sensitive information with discretion and professionalism.
• Support executive leadership in different ad hoc projects as needed.

QUALIFICATION:

• Minimum of 5 years of executive assistant or in a similar administrative role, supporting senior-level executives.
• Bachelor’s degree in any related filed.
• Excellent written and verbal communication skills.
• Proficiency in English and, knowledge of Arabic (both written and spoken) is preferred.
• A background in a scientific field (e.g., biology, chemistry, engineering) is highly preferred.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Ability to work independently with minimal supervision and manage multiple priorities.
• Attention to detail and accuracy is essential.
• Professionalism in Appearance to reflect the position.

BENEFITS:

• Employment visa.
• Medical Insurance.
• Annual air ticket after completing 1 year.
• Telephone SIM card provided.
• Annual leave 30 calendar days.

OTHERS:

Location: Dubai, United Arab Emirates