Full job description

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support while contributing to a thriving organization.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently using proper phone etiquette
• Maintain accurate data entry and filing systems, ensuring all documents are organized and easily accessible
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff members
• Provide excellent customer service by addressing client needs, supporting inquiries, and offering support via phone or email
• Perform clerical duties such as proofreading documents, preparing reports, and managing correspondence with precision
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to create professional documents and presentations
• Conduct office management tasks including supply inventory, filing systems, and maintaining a tidy workspace
• Support personal assistant responsibilities when needed, including travel arrangements or special project coordination

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial recordkeeping
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with high accuracy for data entry and document proofreading