Full job description

We are looking for proactive and organized Office Staff to join our team at VK Beauty Aesthetic Medical Professionals. The ideal candidate will handle various administrative and operational tasks to ensure the smooth functioning of the front desk, spa, medication preparation, packaging, and general office tasks and driving.

Main Responsibilities:

• Front Desk Customer Service:
• Welcome patients and visitors with professionalism and friendliness.
• Manage appointments, reservations, and phone calls.
• Provide information on treatments and services.
• Process payments and manage insurance documentation.
• Spa Operations:
• Support the organization of treatment areas.
• Monitor and restock spa supplies and products.
• Coordinate with therapists and medical staff to ensure seamless operations.
• Medication Preparation and Packaging:
• Prepare treatment kits and injectable medications accurately and safely.
• Monitor medication and product inventories.
• Package and ship orders for patients.
• General Administrative Tasks:
• Organize both physical and digital files.
• Assist with daily office tasks and procedures.
• Maintain communication with suppliers and external partners.

Requirements:

• Previous experience in customer service and administration (preferably in clinics or spas).
• Basic knowledge of medication handling and inventory management.
• Strong organizational skills and the ability to multitask.
• Positive attitude, proactivity, and attention to detail.
• Familiarity with basic office software (Microsoft Office, Excel).
• Bilingual (English and Spanish preferred).