Full job description

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a warm, professional, and efficient experience. Your organizational skills and positive attitude will help keep our office running smoothly while providing exceptional customer service. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment, supporting office management and daily operations with enthusiasm and precision.

Duties

• Greet visitors, clients, and vendors with professionalism and a friendly demeanor, creating a welcoming atmosphere
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries promptly and efficiently
• Maintain organized filing systems, data entry records, and document storage
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Perform general clerical duties including photocopying, faxing, mailing, and ordering office supplies to keep the workspace well-stocked and functional

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Strong typing skills along with attention to detail for proofreading documents and data entry tasks
• Previous experience as a receptionist or in customer support roles
• Exceptional time management skills to prioritize tasks efficiently in a busy environmentJoin us to be part of a vibrant team dedicated to delivering outstanding service while advancing your administrative career!