Full job description

The Executive Events Manager is responsible for planning, coordinating, and executing high-level events that support senior leadership and organizational priorities. This role ensures seamless delivery of executive meetings, leadership summits, board events, and VIP engagements, while maintaining a high standard of professionalism, confidentiality, and attention to detail.

Key Responsibilities

• Receive, respond to, negotiate, and secure all profitable room and catering business in accordance with selective selling guidelines.
• Prepare and distribute requested sales collateral materials to prospective clients and guests.
• Develop proposals and contracts outlining guest room availability, meeting and banquet space, dates, and pricing; calculate and present accurate rate quotations.
• Coordinate all rooming list details with clients, including room types, shared rooms, room locations, accessible accommodations, and billing instructions.
• Prepare and manage Banquet Event Orders (BEOs), ensuring accurate coordination of meeting room setups, food and beverage selections, audiovisual requirements, and billing details.
• Conduct site inspections with prospective customers to showcase hotel facilities and services.
• Attend weekly sales meetings and other scheduled departmental meetings, including tentative reviews, lost business reviews, and group pickup meetings, to support business operations.

Qualifications

• Event Management, Hospitality, Business, or related field (or equivalent experience)
• 2 years of experience managing high-level corporate or executive events
• Highly motivated self-starter with a strong sales mindset.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and attention-to-detail skills.
• Previous sales experience required; experience with Delphi preferred.