Full job description

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to executive leadership. This energetic role requires a proactive individual who thrives in a fast-paced environment, demonstrating excellent communication, multitasking, and problem-solving skills. The ideal candidate will be instrumental in streamlining daily operations, managing complex calendars, coordinating projects, and ensuring seamless office management. If you are passionate about supporting executives and excel at juggling multiple priorities with enthusiasm, this is the perfect opportunity to contribute to a vibrant team and make a meaningful impact.

Duties

• Manage and coordinate complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently
• Provide comprehensive executive administrative support including email management, document preparation, proofreading, transcription, and data entry
• Organize and plan events such as meetings, conferences, and company functions with attention to detail and logistical precision
• Handle phone etiquette by screening calls, taking messages, and direct inquiries appropriately
• Support accounting activities on expense tracking, reimbursements, and budget-related matters
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of deliverables
• Conduct data entry with accuracy to maintain organized records and databases
• Facilitate communication across departments by managing internal correspondence and distributing information efficiently
• Anticipate executive needs and proactively resolve issues before they arise

Experience

• Proven experience as an executive assistant or personal assistant supporting senior executives in a fast-paced environment
• Strong organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs), and familiarity with Office 365 applications
• Experience with Concur or similar expense tracking software is highly desirable
• Excellent typing skills coupled with strong proofreading and transcription abilities
• Exceptional customer service skills with professional phone etiquette on multi-line systems
• Ability to handle confidential information discreetly and maintain high levels of professionalism at all times
• AI knowledge a plus.