Full job description

Sales & Office Administrator – Solomon Technology Corp. USA
Employment Type: Full-time
Department: Sales & Operations

About Solomon Technology USA

Solomon Technology is a global leader in AI vision, 3D sensing, and robotics automation, serving customers in semiconductor, medical device, aerospace, and industrial manufacturing. Our U.S. office in Los Angeles supports regional sales, logistics, and customer operations across North America.

We’re looking for a Sales & Office Administrator who can keep things running smoothly — supporting sales operations, coordinating with our HQ team, and managing daily office tasks.

Key Responsibilities :
Sales Operations

• Prepare and process quotations, purchase orders, and invoices
• Maintain and update CRM data for leads, customers, and activities
• Support the sales team with follow-ups, scheduling, and documentation
• Coordinate shipments, demo units, and product returns
• Assist in preparing sales reports and forecasts
• Communicate with overseas teams on pricing, stock, and order status
• Handle customer and vendor documentation, including contracts and NDAs

Office Administration

• Manage day-to-day office tasks, including supplies, shipping, and vendor coordination
• Organize travel arrangements, meeting logistics, and schedules
• Handle expense claims, petty cash, and reimbursements
• Maintain digital and physical filing systems
• Support new employee onboarding and basic HR administration
• Act as the main point of contact for visitors and internal communication

Requirements

• Prior experience in office administration or sales support (2+ years preferred)
• Strong attention to detail and ability to manage multiple tasks independently
• Proficient in Microsoft Office or Google Workspace
• Good communication and coordination skills (written & spoken English)
• Comfortable working with international teams and time zones
• Reliable, organized, and proactive attitude

Preferred

• Familiarity with CRM systems (HubSpot, Salesforce, or similar)
• Experience handling logistics or order processing
• Basic understanding of technical or industrial products