Full job description

Prophunters is seeking a reliable and detail-oriented Listing and Admin Coordinator to join our dynamic real estate team. This role combines listing management with administrative support to ensure smooth operations and high-quality property representation across our platforms.

Responsibilities:

• Oversee day-to-day office operations to maintain an organized and efficient work environment.
• Provide administrative support to executives, senior management, and sales teams.
• Create, manage and update property listings on CRM and real estate portals, ensuring accuracy and quality.
• Ensure all listings are visually appealing and compliant with portal guidelines and DLD regulations.
• Coordinate with agents to collect media (photos/videos) and ensure timely publication of listings.
• Prepare and process real estate contracts, including Forms A, B, F, tenancy agreements, and addendums.
• Ensure compliance with Trakheesi permit regulations, handling permit applications and renewals.
• Maintain and update CRM systems with accurate property and client data.
• Assist in the sales process by coordinating documentation, contracts, and client communication.
• Handle inquiries via phone, email, and in-person meetings, providing timely and professional responses.
• Maintain accurate records, databases, and filing systems related to real estate transactions and office operations.

Qualifications:

• Minimum 2 years of experience in a real estate admin and listing role.
• Strong understanding of listing standards for major Dubai property portals.
• Familiar with Trakheesi permit processes and Dubai Land Department regulations.
• Skilled in preparing real estate documentation (Forms A, B, F, tenancy contracts, etc.).
• Proficient in Microsoft Office Suite, especially Excel and Outlook.
• Highly organized, tech-savvy, and detail-oriented.
• Ability to multitask and manage time effectively in a fast-paced environment.