Full job description

Overview
Join our dynamic real estate team as a Receptionist/Assistant, where your energetic and organized approach will be the heartbeat of our office. In this vital role, you’ll be the first point of contact for clients and visitors, ensuring a welcoming environment while managing administrative tasks with precision. Your proactive attitude and excellent communication skills will help streamline daily operations, support our agents, and enhance client experiences. This paid position offers an exciting opportunity to grow within the real estate industry while honing your office management and customer service expertise.

Responsibilities

• Greet clients, visitors, and vendors warmly and professionally at the front desk, creating a positive first impression
• Manage multi-line phone systems, handle inquiries, direct calls efficiently, and provide exceptional customer support
• Maintain appointment calendars and schedule property viewings or meetings using calendar management tools
• Perform data entry, filing, and document proofreading to ensure accuracy in all client and transaction records
• Assist with office management tasks such as supply inventory, filing systems, and organization of documents
• Support agents with administrative duties including preparing correspondence, managing emails, and updating CRM systems like QuickBooks or Google Workspace
• Handle clerical tasks such as typing reports, processing invoices, and maintaining accurate records for bookkeeping purposes

Skills

• Proven experience in office management or administrative roles within real estate or related fields
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly valued to assist diverse clients seamlessly
• Exceptional phone etiquette and customer service skills to foster positive relationships with clients and team members
• Familiarity with multi-line phone systems, data entry, filing procedures, and proofreading techniques
• Experience with QuickBooks or bookkeeping software is a plus for handling financial transactions accurately
• Strong time management skills to prioritize tasks efficiently throughout the day