Full job description

School Secretary. Anticipated full-time provisional appointment. Located at the Queensbury Middle School. CPSE Secretary and CSE Secretary for Out of District students. Effective as soon as possible. Full-time, 12- month, 40 hours/week. $18.33 – $19.08 based on experience, with benefits.

• Please see attached Warren County job description with minimum qualifications. Candidates must meet civil service requirements for appointment. The position of School Secretary is now approved under the NY HELPS Program. This

program temporarily waives civil service exam requirements. Applicants will be hired
based on their qualifications and experience.
Job Qualifications

Warren County Civil Service Job Description

SCHOOL SECRETARY

DISTINGUISHING FEATURES OF THE CLASS: An employee in this position performs a variety of moderately difficult clerical assignments and administrative duties important to the efficient operation of the school district. Duties require utilization of a full range of skills in the operation of a computer to maximize equipment capability in compiling and producing correspondence, records, reports, files, etc. The incumbent works closely with administration, staff, parents, children and outside agencies. Work is performed under general supervision with wide latitude for independent judgment. Direct supervision may be exercised over one or more subordinate clerical staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

May perform executive secretary duties for an administrator;

Utilizes computer programs and web-based applications such as word processing spreadsheets, calendar, email and database software to perform work assignments such as tracking student data;

Utilizes a variety of automated systems equipment to produce such materials as correspondence, reports, contracts, specifications and/or data;

Answers telephones and responds to requested information and/or refers inquiries to the appropriate party;

Independently prepares routine school correspondence;

Implements proscribed standard office procedures and methods and instructs staff in their application;

Collects information to be used as a basis for reports and memoranda and prepares summaries and reports of various phases of the school’s programs;

May supervise clerical staff in handling records, filing and other clerical duties; Maintains student’s records;

Supervises the preparation of information releases;

Under general supervision, purchases equipment and supplies;

May perform courier duties; Performs a variety of related duties in carrying out the work of the office;

May act as receptionist.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES:

Good knowledge of secretarial practices;

Good knowledge of the capabilities of computer systems/equipment to produce various formats/documents;

Good knowledge of English grammar and composition; Ability to utilize computers and related technology efficiently;

Ability to understand and carry out complex written material;

Ability to handle administrative details independently;

Ability to establish and maintain effective working relationships with professional and clerical personnel including peers,

administrators, students and parents;

Good judgment; initiative and resourcefulness; tact and courtesy.

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