Job Description:

About the Role

We’re seeking an organized, proactive, and highly professional Executive Administrative Assistant to provide comprehensive support to two Executive Vice Presidents (EVPs) of Merchandising in a fast‑paced, high‑growth retail environment. This role is critical to enabling executive effectiveness by ensuring the seamless flow of information, meetings, decision support, and communication across a complex merchandising organization.

In addition to supporting the two EVPs, this role provides ad hoc support to the broader HG/HS Executive Administrative team, contributing to a cohesive, collaborative, and high‑performing executive office. The ideal candidate demonstrates sound judgment, discretion, and the ability to anticipate needs in a dynamic, deadline‑driven environment.

Key Responsibilities

Executive & Calendar Management

• Provide proactive calendar management for two EVPs Merchandising, balancing strategic priorities, internal meetings, travel, and vendor engagement
• Anticipate scheduling conflicts and resolve them independently, partnering effectively with peer Executive Admins where needed, ensuring executives are fully prepared for all meetings
• Act as a gatekeeper for executive time, exercising discretion and sound judgment when prioritizing requests

Meeting & Event Coordination

• Coordinate weekly, monthly, and quarterly merchandising meetings
• Prepare agendas, compile meeting materials, capture meeting notes, track action items, and follow up to ensure timely completion
• Develop presentations and executive‑ready materials, ensuring accuracy, clarity, and alignment with merchandising objectives
• Manage end‑to‑end logistics for on‑site and off‑site meetings

Travel & Expense Management

• Coordinate complex domestic and international travel, including multi‑city itineraries, last‑minute changes, and executive preferences
• Process travel and expense reports accurately and within required timelines, ensuring compliance with company policies