Full job description

We are looking for a female Sales Admin Assistant / Receptionist to join our team. The ideal candidate will be responsible for supporting the sales department with administrative tasks while managing front-office operations. She should be well-organized, customer-focused, and able to handle multiple tasks efficiently.

Key Responsibilities:

Reception & Front Office:

• Greet visitors, clients, and suppliers in a professional and friendly manner.
• Answer and direct incoming calls, emails, and inquiries to the appropriate departments.
• Maintain a clean and organized reception area.

Sales Administration:

• Assist the sales team with preparing quotations, sales orders, and invoices.
• Maintain and update customer databases, sales records, and contracts.
• Support the coordination of deliveries, logistics, and follow-ups with clients.
• Track pending orders and ensure timely communication with customers.
• Assist in preparing sales reports and presentations for management.

Administrative Support:

• Handle filing, documentation, and correspondence.
• Coordinate meetings, appointments, and travel arrangements for the sales team.
• Monitor and maintain office supplies.
• Provide general support to other departments as needed.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration or related field (preferred).
• Previous experience in sales coordination, administration, or reception.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills (English required; Arabic is a plus).
• Excellent organizational and multitasking abilities.
• Customer-oriented attitude with a professional appearance.