Full job description

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for maintaining efficient office workflows, this opportunity is perfect for you! Your proactive attitude and attention to detail will help foster a productive and welcoming workplace atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records.
• Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed.
• Support bookkeeping activities by managing invoices, receipts, and basic QuickBooks entries.
• Assist with calendar management and scheduling appointments for staff or executives.
• Provide customer service support by responding promptly to inquiries via phone or email, ensuring positive interactions.
• Conduct proofreading of correspondence, reports, and other documents to ensure clarity and professionalism.
• Support office management tasks such as ordering supplies, maintaining equipment, and coordinating maintenance requests.
• Handle clerical duties including photocopying, scanning, filing, and organizing documents to keep the office running smoothly.