Full job description

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication and organization across all departments. Your proactive approach and strong organizational skills will contribute significantly to our company’s success and positive work environment.

Responsibilities

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain accurate records
• Coordinate calendar management, scheduling appointments, meetings, and events efficiently
• Support office management tasks such as supply ordering, scanning, and faxing.
• Assist with bookkeeping activities using QuickBooks or similar accounting software.
• Provide customer support through excellent phone etiquette and personalized assistance.
• Maintain organized digital files using Smartsheet, Company Cam, DocuSign, and Microsoft Office tools.
• Perform clerical duties including typing correspondence, managing email communications, and supporting team members with personal assistant tasks.

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or other bookkeeping software is preferred
• Excellent verbal and written communication skills; bilingual abilities are a plus
• Demonstrated ability to manage multiple tasks efficiently in a fast-paced environment
• Knowledge of multi-line phone systems, phone etiquette, and front desk procedures
• Strong typing skills with high accuracy; ability to proofread documents effectively
• Previous clerical or administrative experience in an office setting is highly desirable