Full job description

Job Summary
We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role involves managing daily administrative tasks, ensuring smooth office operations, and providing exceptional support to staff and visitors alike. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. Your proactive approach will help create a welcoming environment and keep our office running efficiently. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you!

Duties

• Manage multi-line phone systems, screen calls, take messages, and handle inquiries promptly
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
• Perform data entry, proofreading, and document editing to ensure accuracy in all communications and records
• Assist with office management tasks such as supply inventory, and maintaining cleanliness
• Provide customer support by addressing inquiries via phone or email, ensuring excellent service at all times

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong typing skills and attention to detail for accurate data entry and proofreading
• Previous experience in roles such as a receptionist or personal assistant is advantageous
• Knowledge of multi-line phone systems, phone etiquette, filing systems, and general administrative practices