Full job description

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will play a key role in managing administrative tasks, maintaining office efficiency, and delivering outstanding customer service. This paid position offers an exciting opportunity to develop your skills within a professional environment that values enthusiasm and dedication.

Duties

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly and direct calls efficiently using proper phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Manage calendar appointments, schedule meetings, and coordinate office events seamlessly
• Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations
• Support bookkeeping activities using QuickBooks or similar accounting software
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas