Full job description

Job Description:

We are looking for a Transportation Supervisor to efficiently Coordinate and Schedule the transportation of patients and staff for a medical center. The ideal candidate will be responsible for preparing schedules, coordinating with departments, and ensuring smooth transportation operations while supporting administrative tasks.

Key Responsibilities:

• Prepare and manage daily transport schedules for patient pickup and drop-off.
• Coordinate staff transportation to ensure timely arrivals and departures.
• Work closely with the team to align transport schedules with patient appointments.
• Monitor and allocate vehicles and drivers efficiently.
• Communicate effectively with drivers, staff, and patients regarding transport arrangements.
• Maintain transport logs, reports, and records for audit purposes.
• Handle drivers-Related matters including fines, violations and records
• Process vehicle registration renewals, insurance, and permits
• Visiting government Departments (Police, Traffic Departments, licensing authorities) to complete transport-related procedures
• Maintain Patient consent forms for transportation
• Assist the Accounts department with procurement-related transportation.
• Step in to handle pickups when there is a shortage of drivers or staff.
• Act as a messenger for the company, handling official documents and communications.
• Provide training and development opportunities for drivers and patients
• Ensure that all vehicles are properly serviced and maintained.
• Develop and implement transportation policies and procedures to ensure compliance with transportation regulations and company standards.
• Coordinate with Rental car companies for vehicle supply and availability.
• Manage rental contract, renewal, documentation, and compliance
• Optimize routes to reduce delays and operational costs
• Handle Emergency Transport request promptly
• May work extended hours or weekends depending on the needs of the company.
• Ensure adherence to safety and infection control protocols
• Support general administrative tasks as required.

Requirements:

· Minimum 5 years of driving experience in the UAE, particularly Emirate of Abu Dhabi and with a Valid driving license.

· Proven experience in transport coordination, logistics, or a similar role.
Strong organizational and time-management skills.

· Proficiency in MS Office (Excel, Word) and Basic computer skills for maintaining transport records.

· Ability to handle scheduling and route planning efficiently.

· Knowledge of medical transport regulations is an advantage.

· Good communication skills and the ability to work in a team.ge.

Job Type: Full-time