Position Summary

The Bookkeeper II will be responsible for maintaining financial records in accordance with generally accepted accounting principles (GAAP). This role supports the agency and its leadership by handling financial transactions, responding to finance-related inquiries, and ensuring the accuracy of all financial records.

Key ResponsibilitiesAccounts Payable

• Allocate unpaid invoices by grant, using schedules provided by the staff accountant and approved by the Chief Operating Officer (COO).
• Process invoices for payment, ensuring accurate vendor records and maintaining ledgers.
• Prepare check requests for approval by the COO.
• Maintain valid driver’s license and reliable transportation for making deposits.
• Monitor bank balances and verify reconciliations before issuing payments.
• Assist the Staff Accountant with posting to the General Ledger and account reconciliations.
• Process all program bills in compliance with COASL policies and procedures.
• Handle travel vouchers and reimbursements for volunteer drivers.

Payroll

• Allocate payroll costs by department and labor distribution.
• Process payroll, sync time sheets, and submit payroll reports to the COO.
• Import payroll data into the General Ledger.
• Assist in budget preparation, including payroll expense allocations.
• Maintain employee records, including vacation and sick leave, insurance, and annuity withholdings.
• Prepare and submit quarterly 941 tax filings, unemployment reports, and year-end W-2s.
• Ensure timely and accurate payroll distribution, tax deposits, and regulatory filings.
• Receive cash and checks and make timely deposits.
• Secure endorsement stamps for check signing.

Accounts Receivable

• Monitor and collect receivables, ensuring prompt payment processing.
• Accurately record client payments in the system.
• Handle weekly deposits and oversee co-pay and long-term billing.
• Manage the petty cash fund