Job Description
The Administrative Support Associate III is responsible for coordinating and scheduling meetings while facilitating clear and effective communication with internal teams and external partners. This role involves preparing accurate correspondence and reports to support organizational goals and informed decision-making. The position also requires tracking and maintaining project timelines and deadlines to ensure timely completion of tasks. Additionally, the Associate provides facilities-related follow-up, responding to inquiries regarding project status and tasks associated with elections preparation.
Essential Duties

• Coordinating schedules, meetings, and travel arrangements for staff and leadership
• Managing communications by responding to emails, calls, and internal requests
• Preparing, updating, and organizing documents, reports, and presentations
• Supporting daily office operations and providing administrative assistance across departments
• Gathering and organizing information to support reports, projects, and decision-making
• Planning and coordinating meetings, events, and conferences, including logistics
• Creating agendas, recording meeting minutes, and distributing materials
• Tracking deadlines and project progress to ensure timely task completion
• Providing general office support and assisting staff with access to resources

Grade
The grade for this position is B23(1).

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

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