Full job description

Overview

We are looking for an organized and proactive Admin Coordinator to support day-to-day office operations, coordinate administrative tasks, and ensure smooth internal communication across teams. The ideal candidate is detail-oriented, reliable, and confident, handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate daily administrative operations and office workflows.
• Manage calendars, schedule meetings, and prepare agendas/minutes when required.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain accurate records, filing systems, and document templates.
• Support HR/admin tasks such as onboarding coordination, attendance tracking, and employee documents (as needed).
• Coordinate travel arrangements, bookings, and logistics when required.
• Assist with procurement: ordering office supplies, managing vendors, tracking invoices/quotations.
• Prepare reports, presentations, and basic data tracking using spreadsheets.
• Support internal events, team activities, and office coordination tasks.
• Ensure office policies/processes are followed and suggest improvements when needed.

Requirements

• Proven experience in an administrative, coordinator, or office support role.
• Strong organization and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office / Google Workspace (especially Word/Docs, Excel/Sheets, Email, Calendars).
• Ability to prioritize tasks, meet deadlines, and handle confidential information.
• Professional attitude, problem-solving mindset, and teamwork spirit.
• Fluent in Tagalog (spoken and written). Strong English communication skills.

Nice to Have

• Experience with CRM, task/project tools (e.g., Trello, Asana, Notion), or basic accounting tools.
• Experience in customer service, HR coordination, or operations support.
• UAE experience and familiarity with local admin processes (if applicable).

Job Type: Full-time