Full job description

We are seeking a highly organized, smart and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.

Key Responsibilities:

• Provide high-level administrative support to executives or senior management
• Manage calendars, schedule meetings, and coordinate appointments across teams
• Prepare, review, and manage correspondence (emails, letters, reports, presentations)
• Organize meetings: prepare agendas, take minutes, and follow up on action items
• Handle confidential and sensitive information with discretion
• Act as a liaison between executives, internal departments, and external stakeholders
• Maintain organized filing systems (digital and physical)
• Monitor deadlines and ensure timely completion of tasks and reports
• Must be familiar with the process of applying for permits and access passes for major communities such as Emaar, Nakheel, and DAMAC Hills.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
• Proven experience as an executive secretary, personal assistant, or senior administrative role.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software
• Minimum of 3–5 years of experience supporting senior executives (may vary by organization)
• Ability to maintain confidentiality and handle sensitive information
• Strong interpersonal skills and a service-oriented mindset

Job Type: Full-time