Full job description

The Role

We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.

Key Responsibilities

• Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
• Invoicing: Prepare invoices and track payments.
• Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
• Document Control: Manage filing systems, maintain secure and organised records.
• PQQ & Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
• General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)

Skills, Knowledge and Experience

• Fluent English and Arabic – written and spoken.
• Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team
• Presentable and confident demeanour
• Detail-oriented and proactive problem solver
• Adaptability and flexibility in a fast-paced environment

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