Full job description

Job Summary

We are a Dubai-based company operating in the lighting and lighting control systems industry, supplying products and solutions to projects and clients across the UAE and region.

We are looking for a reliable and detail-oriented Administrative & Operations Officer to support the day-to-day running of our office and operational workflow.

The role has a strong focus on logistics coordination, supplier follow-up, and basic finance/admin support, particularly related to lighting products, components, and control systems.

Reporting directly to the Business Owner, this position acts as a central point of contact between suppliers, logistics providers, accounts, and internal teams, ensuring smooth and well-coordinated operations.

Key Responsibilities

Logistics & Operations

• Coordinate local and international shipments with couriers and freight forwarders
• Ensure correct shipment documentation (commercial invoices, packing lists, delivery notes, certificates when required)
• Track shipments and follow up on delivery status until final receipt

Supplier Coordination

• Handle day-to-day communication with local and international suppliers
• Send and follow up on purchase orders, confirm prices and lead times
• Track pending deliveries and escalate delays or discrepancies when required

Administration & Office Support

• Manage general office administration and document control
• Handle filing, records management, and basic HR/admin support
• Maintain office supplies, service contracts, and administrative trackers

Finance & Data Support

Support the finance team with basic tasks such as:

• Preparing payment requests
• Collecting and organizing supplier invoices
• Reconciling supplier statements

Maintain accurate data in Excel spreadsheets and/or ERP systems (items, suppliers, shipment status, basic costs)

Prepare operational and logistics reports when requested

Skills & Qualifications

• Previous experience in an administrative, operations, or logistics support role, preferably in trading, distribution, or project-based environments in the UAE
• Experience related to lighting, electrical products, building materials, or technical trading is a strong advantage
• Strong organizational skills with high attention to detail
• Ability to manage multiple shipments, orders, and administrative tasks simultaneously
• Good English communication skills (spoken and written); Arabic is an advantage
• Confident user of MS Office, especially Excel and Outlook
• Experience with basic accounting processes or ERP systems is a plus

What We Offer

• Stable role within a growing lighting and lighting controls business
• Exposure to end-to-end operations, from supplier coordination to project deliveries
• Direct reporting to the business owner and involvement in core operations
• Supportive, hands-on working environment

To Apply:

Please submit your CV via Indeed. Shortlisted candidates will be contacted.

Job Type: Full-time