Full job description

Job Summary

The Transport Coordinator is responsible for planning, coordinating, and overseeing transportation operations to ensure timely, safe, and cost-effective movement of goods, staff, or passengers. This role acts as the key link between drivers, dispatch, suppliers, and internal teams to keep transport running smoothly and in compliance with regulations.

Key Responsibilities

• Coordinate daily transportation schedules and routes
• Assign vehicles and drivers based on operational needs
• Monitor transport activities to ensure on-time performance
• Communicate with drivers regarding routes, changes, and issues
• Track deliveries, pickups, and vehicle locations
• Ensure compliance with transport regulations, safety standards, and company policies
• Handle transport documentation (logs, delivery notes, permits, invoices)
• Resolve delays, breakdowns, or emergencies efficiently
• Maintain accurate transport records and reports
• Liaise with internal departments, clients, and external transport providers
• Monitor fuel usage, maintenance schedules, and transport costs

Skills and Competencies

• Strong organizational and time-management skills
• Excellent communication and coordination abilities
• Problem-solving and decision-making skills
• Ability to work under pressure and manage multiple priorities
• Knowledge of transport regulations and safety standards
• Proficiency in transport management systems and MS Office
• Attention to detail and record-keeping accuracy

Qualifications and Experience

• High school diploma or equivalent (certificate or diploma in logistics/transport preferred)
• Previous experience in transport coordination, logistics, or fleet management
• Knowledge of local routes and transport networks is an advantage
• Valid driver’s license (not mandatory)

Working Conditions

• Office-based with regular interaction with drivers and operations teams
• May require shift work, weekends, or on-call availability
• Fast-paced environment requiring quick response to issues

Job Type: Full-time