What You’ll Work On

Event & Meeting Support

• Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).
• Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.
• Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.
• Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.

Healthcare Professional (HCP) & Third-Party Engagements

• Collect, review, and validate HCP documentation in line with compliance requirements.
• Support the submission and follow-up of third-party sponsorship requests (local and international).
• Maintain proper filing of contracts, agreements, and supporting evidence.
• Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.

Regional Administration

• Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).
• Support distribution of regional communications and data collection for reports, trackers, and presentations.
• Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.

Financial & Compliance Support

• Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.
• Track invoices and follow up on outstanding payments to ensure smooth financial operations.
• Preparing monthly/quarterly accruals and maintaining trackers for visibility.
• Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.

General Administrative Support

• Maintain effective filing systems (digital and hard copy) for regional projects.
• Draft correspondence, internal memos, and standard templates.
• Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.

Qualifications & Skills

• Bachelor’s degree or equivalent diploma in Business Administration or related field.
• Minimum 2–3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.
• Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).
• Excellent communication (written & verbal) and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of accuracy, discretion, and confidentiality in handling sensitive information.
• Familiarity with compliance, procurement, and finance processes is an advantage.

Key Competencies

• Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.
• Collaboration: Works effectively with cross-functional and cross-country teams.
• Accountability: Delivers tasks within deadlines and upholds compliance standards.
• Adaptability: Responds to shifting priorities and manages multiple tasks effectively.
• Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.

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