Job Description

Office Support

• Looking after the front office.
• Welcoming guests to the office.
• Answering the telephone and taking messages.
• Formatting of documents, assisting in preparation of reports, printing, binding, etc
• Maintaining excel spreadsheets / logs
• Maintaining safety, cleanliness and tidiness at the reception, meeting rooms and office facilities area by complying with procedures, rules, and regulations.
• Maintaining the office supplies inventory and purchasing.
• Liaising the maintenance work with the building management.
• Managing the driver and documents/ post or mails to be delivered to other offices.
• Arranging travel booking (i.e. Hotel/ Air / land transport).
• Organising lunches for guests, workshops, and celebrations.
• Organising trainings for Health and Safety.
• Serving refreshments to guests and senior management during meetings and events.
• Other adhoc admin tasks

Qualifications

• Bachelor Degree or equivalent.
• Excellent in time management.
• Must be confident working under pressure and multi-tasking.
• Advance knowledge in MS Word, Excel and PowerPoint.