Full job description

Office Assistant – Job Description

An Office Assistant provides essential administrative and operational support to ensure smooth day-to-day office functions. This role involves clerical work, communication handling, office upkeep, and staff support, contributing to a clean, organized, and professional work environment for employees and visitors.

Core Administrative Duties

Communication

• Answer and direct incoming phone calls
• Manage emails and take accurate messages
• Greet visitors and assist them courteously

Clerical Tasks

• Perform filing, data entry, scanning, and photocopying
• Maintain and organize records and documents

Scheduling & Coordination

• Manage calendars and book appointments
• Coordinate meetings and prepare meeting rooms

Supply Management

• Monitor office and pantry supplies
• Order and restock items as required

Office Environment & Support

Cleanliness & Organization

• Maintain cleanliness of office areas, reception, meeting rooms, and pantry
• Ensure workspaces are presentable at all times

Refreshments & Hospitality

• Prepare and serve tea, coffee, and refreshments to staff and visitors

Errands & Logistics

• Handle incoming and outgoing mail and deliveries
• Run general office errands as required

Staff Support

• Assist team members with administrative tasks, reports, and special projects

Key Skills & Qualities

• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Basic computer proficiency (word processing, email, office tools)
• Friendly, helpful, and professional attitude

Job Type: Full-time

Pay: From AED1,500.00 per month