Full job description

Job Overview

We are looking to hire a Documents Controller who will also handle front desk and reception duties. The ideal candidate must have strong English communication skills and a minimum of 3 years of experience in the same or a similar role. This position requires high attention to detail, strong organizational skills, and a professional attitude when dealing with clients and visitors.

Responsibilities:

• Manage, organize, and maintain all company documents (contracts, invoices, shipping/export documents, client files).
• Ensure proper filing and archiving of documents (both digital and hard copies).
• Track document status and follow up with relevant departments to complete missing or pending documents.
• Prepare regular reports related to documentation status.
• Ensure confidentiality and proper document security at all times.
• Welcome and assist visitors and clients in a professional manner.
• Answer and direct phone calls efficiently.
• Manage meeting schedules and appointments.
• Handle incoming and outgoing mail and deliveries.
• Provide general administrative support to the office.

Requirements

• Minimum 3 years of experience in the same or a similar role.
• Excellent English skills are mandatory (spoken and written).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with high attention to detail.
• Professional appearance and communication skills.
• Ability to multitask and work under pressure.
• Experience in automotive, shipping, or export companies is a strong advantage.

Work Location

• Umm Al Quwain / Dubai
• Employment Type
• Full-Time
• What We Offer
• Stable and professional working environment.
• Career growth opportunities.
• Competitive salary based on experience.
• Opportunity to work within a fast-growing company.

Job Type: Full-time