Full job description

We’re Hiring | Receptionist / Admin & HR Assistant

We are looking for a Receptionist / Admin & HR Assistant to join our team. The ideal candidate will support front desk operations, administrative functions, and HR activities, ensuring smooth and efficient office operations.

Key Responsibilities:

Front Desk & Reception:

· Greet visitors and manage incoming calls professionally

· Serve as the first point of contact for clients and employees

Administrative Support:

· Ensure smooth day-to-day office operations, including office supplies and vendor coordination

· Prepare, format, and proofread documents, reports, presentations, and correspondence

· Maintain organized filing systems (physical and digital) for easy retrieval

· Coordinate meetings, appointments, and internal events

· Assist with travel arrangements and expense reporting as needed

· Manage communications including emails, calls, and messages

· Maintain records, track office metrics, and support reporting

· Provide administrative assistance to multiple departments to ensure efficient workflow

HR Support:

· Assist with recruitment activities, scheduling interviews, and employee onboarding

· Maintain employee records and handle confidential HR documents

· Support HR reporting and internal coordination

Requirements:

· Proven experience in administrative and/or HR support roles

· Proficiency in MS Word, Excel (advanced), Outlook, and PowerPoint

· Strong organizational, multitasking, and communication skills

· High level of professionalism and attention to detail

Location: Dubai