Full job description

Front Desk & Reception

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner
• Manage incoming and outgoing telephone calls, emails, and general inquiries
• Maintain the reception area to ensure a neat, organized, and professional appearance
• Coordinate visitor access and inform concerned staff of arrivals

Administrative Support

• Handle incoming and outgoing courier, mail, and deliveries
• Maintain office registers (visitor log, call log, courier records, etc.)
• Assist in document preparation, filing, and record maintenance
• Support HR and Admin teams with basic coordination tasks as required

Office Coordination

• Coordinate meeting room bookings and arrangements
• Assist with office supplies management and inventory tracking
• Support internal communication between departments
• Ensure adherence to office policies, attendance, and basic discipline at the front office

Customer Service

• Act as the first point of contact for clients and ensure positive customer experience
• Address basic client queries and route them to the appropriate department
• Maintain confidentiality and professionalism at all times

Skills & Competencies

• Excellent verbal and written communication skills
• Professional appearance and interpersonal skills
• Strong organizational and multitasking abilities
• Basic computer proficiency (MS Word, Excel, Email)
• Ability to work under pressure and handle visitors diplomatically

Qualifications & Experience

• Bachelor’s degree or equivalent preferred
• Minimum 1–3 years of experience in a front office or receptionist role
• Prior experience in UAE corporate or service industry environment is an advantage
• Knowledge of office etiquette and professional communication standards

Working Conditions

• Working hours 08:30 to 05:30
• Formal dress code mandatory
• Office-based role
• Spouse visa candidates preferred

Job Type: Full-time