Job Description

We are seeking a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and maintaining our organization’s documentation systems, ensuring accuracy, accessibility, and compliance with company standards.

• Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
• Receive, process, and distribute incoming documents and correspondence
• Maintain an efficient filing system for easy retrieval of documents
• Input document data into standard registers, ensuring information is accurate and up-to-date
• Generate various document control reports as required
• Manage and track Requests for Information (RFIs) from subcontractors and clients
• Prepare daily and weekly status reports on document activities
• Ensure controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, and suppliers
• Maintain updated records of all approved documents and drawings and their distribution
• Safeguard documents and drawings in the Document Control office, ensuring easy traceability and prevention of damage or deterioration
• Collaborate with various departments to streamline document control processes and improve efficiency
• Assist in the implementation and maintenance of document management software systems

Qualifications

• Bachelor’s degree in any field; additional qualifications in document management or related fields are a plus
• Proven experience as a Document Controller, preferably in the construction or engineering industry
• Proficiency in document management software and Microsoft Office Suite
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Knowledge of document control procedures and best practices
• Experience in handling technical documents and drawings
• Familiarity with RFI processes and tracking systems
• Strong data entry and typing skills with high accuracy
• Ability to generate clear and concise reports
• Good understanding of filing systems and records management
• Collaborative mindset with the ability to work effectively in a team environment
• Adaptability to learn new software and systems as required

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