Full job description

RECEPTION

• Handles incoming calls, relays messages & supplies information to callers
• Greets and announces visitors
• Responsible for arranging lunch / tea / coffee for visitors
• Co-ordinates transportation for Employees and visitors.
• Responsible for assigning office boy/ cleaners duties
• Responsible for courier i.e. dispatched of both documents and non-documents
• Ensure optimal services & costs by third party suppliers – grocery, courier, stationery, taxi etc.

ADMIN

• Responsible for the inventory or stock control of grocery & stationery items
• Responsible for creating admin-related process flows for streamlining purposes
• Provides monthly accruals to Finance for admin-related expenses
• Regularly updates the Medical Tracker Report for employees
• Manage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employees
• Provides executive support to MD
• Upon HRM approval, may also assists in other Managers with overflow work, including word processing, data entry, preparation of MOU’s, LOU’s, Distributor Agreements

Skills

• Other tasks as assigned.

Essential knowledge

• High School or Diploma with an accounting background
• A high degree of familiarity and practice of IT skills related to use of Microsoft PowerPoint, Word, MS Excel
• A strong command over oral and written Business English with an ability to understand and communicate clearly and effectively

Job Types: Full-time, Permanent