We are seeking a highly organized, professional, and discreet Personal Secretary to the Managing Director for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, and travel arrangements
• Handle confidential correspondence, emails, and documents with discretion
• Prepare reports, presentations, meeting agendas, and minutes
• Act as a point of contact between the MD and internal/external stakeholders
• Coordinate with departments to follow up on tasks and deadlines assigned by the MD
• Organize meetings, board discussions, and business travel logistics
• Maintain proper filing systems (physical and digital)
• Assist with personal and professional administrative tasks as required

Required Skills & Qualifications

• Proven experience as a Personal Secretary / Executive Secretary / PA to Senior Management
• Experience in the shipping or maritime industry is highly preferred
• Excellent written and verbal communication skills in English (additional languages are a plus)
• Strong organizational, multitasking, and time-management skills
• High level of professionalism, confidentiality, and integrity
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and under pressure

Experience

• Minimum 3–5 years of relevant experience supporting senior management
• Prior experience reporting directly to a Managing Director / CEO is preferred

Location & Availability

• Based in Dubai or willing to relocate
• Available to join within one month

What We Offer

• Competitive salary package
• Stable and professional working environment
• Opportunity to work closely with top management
• Long-term career growth within the organization

How to Apply

Interested candidates who meet the above requirements are encouraged to apply with their updated CV.