Full job description

Document Control & Management

• Establish and maintain project document control systems in line with company and project procedures
• Receive, register, track, and distribute project documents (drawings, specifications, RFIs, submittals, method statements, reports, etc.)
• Ensure correct document numbering, version control, and revision tracking
• Maintain document registers and logs (incoming, outgoing, transmittals)

Distribution & Coordination

• Distribute documents to internal teams, consultants, subcontractors, and clients in a timely manner
• Ensure all stakeholders are working with the latest approved documents
• Coordinate with engineers, project managers, and site teams regarding document status

Quality & Compliance

• Ensure documents comply with project quality management systems and ISO standards (e.g., ISO 9001)
• Maintain audit-ready records for contractual and regulatory compliance
• Support internal and external audits by providing required documentation

Systems & Tools

• Manage electronic document management systems (EDMS) such as Aconex, Procore, Viewpoint, Asite, or SharePoint
• Maintain both electronic and hard-copy filing systems where required
• Assist with system setup, access control, and user support

Reporting & Support

• Prepare regular document control status reports for project teams
• Track document review cycles and follow up on overdue responses
• Support project close-out by ensuring all as-built and handover documents are complete and properly archived

Qualifications & Experience

• Degree holder
• 5 years’ experience as a Document Controller on construction site.
• Experience working on large-scale or multi-disciplinary projects is an advantage
• Skills & Competencies
• Strong organizational and time-management skills

Behavioural Attributes

• Methodical and process-driven
• Proactive and reliable
• Confidential and professional
• Team-oriented with the ability to work independently
• High attention to detail and accuracy
• Proficient in MS Office (Word, Excel, Outlook)
• Experience with document control software and EDMS platforms
• Ability to work under pressure and meet tight deadlines
• Strong communication and coordination skills

Job Type: Full-time