Administrative Coordinator

Full job description

Job responsibilities:

· Manage the Director Aftersales calendar, including scheduling meetings and appointments

· Prepare and organize meeting agendas, take minutes, and follow up on action items

· Screen and direct phone calls, emails, and other correspondence to appropriate parties

· Draft and proofread Arabic documents, emails, and reports

· Scheduling the leave roaster consulting with the concerned Managers

· Organize internal and external meetings, appointments, and events

· Coordinate travel arrangements for staff members as needed

· Prepare and maintain meeting materials, presentations, and agendas

· Act as the point of contact between departments and ensure information is shared efficiently

· Manage incoming and outgoing communications, including emails, phone calls, and physical mail

· Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate

· Control of stationery items, Maintain and update databases, filing systems, and documentation

· Assist in preparing reports, presentations, and other business documentation

· Track and maintain records of office expenses and invoices etc

· Order office supplies and maintain inventory

· Coordinate with Legal departments or offices to facilitate work processes

· Manage administrative workflows, raising pandadocs and ensuring smooth office operations

Educational Qualification

Work Experience

Competencies

Languages

· Excellent written and verbal communication skills in English