Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced.

Key Responsibilities and Duties

• Support the Coordination team with all administrative and coordination tasks.
• Handle internal and external office enquiries efficiently.
• Regularly update our database with client and inspector data and reports
• Research on behalf of managers as needed.
• You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.
• Source candidates in line with client requirements.
• Prepare and manage client timesheets for the QCC.
• Review and approve inspectors’ invoices promptly.
• Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
• Contact Technical Personnel for up-to-date certificates and CVs.
• Formatting inspector CVs to maintain professional standards.
• Book meetings for managers and colleagues, ensuring smooth scheduling.
• Manage incoming calls and draft correspondence.
• Taking minutes during meetings and handling various day-to-day administrative tasks
• Plan and arrange social events and team-building activities with local managers
• Support the Accounts team with AP/AR enquiries

Skills and Qualifications:

• Excellent time management and efficiency
• Ability to meet deadlines and keen eye for detail.
• Must be able to read and interpret instructions carefully
• Extensive working knowledge of MS Office programs
• Strong Administration skills

Personal Skills:

• Organisational skills and ability to multitask
• Excellent communication skills
• Strong team ethics
• Working flexibly, providing continued support to the Fulkrum team where required