As Accounts Payable Accountant, you will be responsible for the following duties:

• Reviews open purchase order file, checks on past due invoices weekly, investigates and resolves any outstanding issues.
• To obtain, all invoices through store or mail supported with authorized Purchase Order/Purchase Request and signed by Receiving Department, Head of Department and legitimate purchases.
• To prepare payments and submit them, with their support attached, for final approval and signatures.
• Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers.
• Performs accuracy verification of items received, general ledger account & department charged and invoice extensions.
• Reports deviations from established purchasing/receiving procedures to Assistant Director of Finance and Director of Purchasing.
• Posts and inputs invoice data into accounting software on a daily basis; verifies data is accurate.
• Answer Creditors queries relating to invoices / payments promptly and professionally.
• Prepare accruals monthly and as well yearly.
• Advance payments to be reconciled and ensure all cleared monthly basis.
• Support in External and Internal Audits.
• Ensure that all department employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
• Arranging staff vacation dues in time as per the hotel’s policy and to answer employees’ queries.
• Prepares approved and signed payment requests for releasing.
• Performs file maintenance activities for purchase orders, receiving documents, signed check copies, computer print outs and other documentation pertaining to accounts payable operations.
• Assists in end of month closing process, including payments, reversals, and accruals
• Verifies and processes payment of Travel Agent commissions.
• Assists in the performance of annual review and purge of files.
• Prepare Accounts reconciliations in a Monthly basis and keep them in a good shape.
• Assists in the monthly VAT filing process.
• Assists in the Cash Flow statement updating.
• To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.

As Accounts Payable Accountant, we expect from you:

• Bachelor’s degree in accounting, Finance or Hospitality Management.
• Minimum of 5 years’ experience in accounting, with a thorough understanding of Accounts Payable Section, resort experience will be a plus.
• Working knowledge of accounting software to include SUN Systems, Moreton Bay Systems & all windows applications.
• Strong Level of Proficiency in Microsoft Office Suite – Specifically Excel and PowerPoint.
• Strong organizational and communication skills.

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