Full job description

• Greeting and visitor management: Welcome clients, visitors, and staff in a professional and courteous manner, managing sign-ins and visitor logs.
• Phone management: Answer and direct a multi-line phone system, screen calls, and take messages.
• Front office upkeep: Maintain a clean, organized, and presentable reception area, including common areas like kitchens and conference rooms.
• Mail and deliveries: Sort and distribute incoming mail, handle and prepare outgoing mail, and coordinate courier services.
• Clerical support: Perform general clerical tasks such as copying, faxing, filing, and collating documents.
• Data entry and record keeping: Maintain accurate records, update databases, and manage office files.
• Office supply management: Monitor inventory, order new supplies, and ensure that office equipment (like copiers) is stocked and functioning.
• Scheduling and coordination: Schedule meetings, manage conference room bookings, and help prepare rooms for meetings.
• Support for other departments: Assist with administrative tasks for other departments, such as HR or management, which may include preparing materials or providing support for onboarding.
• Basic IT tasks: Use standard office software (like Microsoft Office) for tasks like document preparation and record keeping.

Job Type: Full-time