Full job description

Key Responsibilities:

• Manage the Managing Director’s daily schedule, appointments, and meeting arrangements.
• Handle confidential correspondence, emails, and internal communications efficiently.
• Prepare reports, presentations, meeting minutes, and other business documents.
• Coordinate travel arrangements, hotel bookings, visa processing, and itineraries.
• Maintain an organized filing system (digital and physical).
• Liaise with internal departments and external stakeholders on behalf of the MD.
• Follow up on pending tasks, deadlines, and action items to ensure timely completion.
• Assist in project coordination and other administrative tasks as required.
• Manage incoming calls and visitors professionally.

Requirements:

• Bachelor’s degree or equivalent qualification.
• Minimum 3–5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting senior management.
• Excellent communication skills (written and verbal).
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Professional appearance, strong interpersonal skills, and proactive attitude.
• Ability to work in a fast-paced environment and manage multiple priorities.

Preferred Qualifications:

• Experience in the UAE/GCC region.
• Knowledge of office management systems and procedures.
• Strong problem-solving and coordination skills.

Job Type: Full-time