Full job description

Job Summary

Admin Coordinator to support daily operations within our facilities management team. The role involves handling documentation, coordinating with internal departments and vendors, managing reports, and ensuring smooth administrative processes aligned with company standards and UAE regulations.

Job Role & Responsibility:

• Provide administrative support to various departments as needed.
• Assist in scheduling and coordinating maintenance activities and service requests.
• Maintain accurate records of work orders, contracts, and vendor communications.
• Prepare reports, presentations, and documentation for management.
• Monitor inventory of office and maintenance supplies and place orders as needed.
• Liaise with internal departments and external vendors to ensure timely service delivery.
• Support compliance with health, safety, and environmental regulations.
• Handle general office administration tasks including filing, data entry, and correspondence.

Job Required Skills & Qualifications:

• Minimum of 3 years of Gulf experience as an Admin coordinator.
• Have experience in facilities management industry.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Preferred to have bachelor’s degree.