Full job description

Overview:

As an Office Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients.

The Opportunity:

In this role you will:

• Generate accurate, complete, and timely invoices using billing software
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
• General office duties, including filing, scanning, data inputting
• Work with bidding manager to assist with preparation of bids and formatting documents
• Purchasing office supplies, equipment, and furniture
• Overseeing the maintenance of office facilities, and equipment
• Liaise with authorities for license issuance, renewals, and compliance
• Stay updated on UAE laws, regulations, and policy changes to ensure compliance
• Assist with employee visa processing, renewals, cancellations, and related documentation
• Support with DMCC portal tasks, such as uploading documents, preparing forms, and checking application statuses
• Coordinate Emirates ID appointments, medical tests, and onboarding paperwork
• HR responsibilities including on-boarding new employees and other duties as required
• Book transport and accommodation
• Manage databases and other various systems (i.e. Salesforce)
• Other Ad-hoc duties designated by senior management

We would love to hear from you if you:

• Have worked in a similar role in Dubai previously, especially in relation to business compliance and visa processing for employees
• Have a positive attitude and “can-do” spirit
• Are detail oriented and quality focused
• Have extensive experience in financial activities (i.e. invoicing)
• Are an excellent communicator verbally and in writing
• Are organised and methodical with excellent time management skills
• Have experience handling confidential material
• Enjoy partnering with teams to understand business needs, manage multiple stakeholder requirements, and set expectations.
• Love a dynamic environment with the opportunity to manage your own priorities and deadlines