Essential Duties and Responsibilities

• Manage daily office operations and maintain an organized, efficient, and professional work environment.
• Oversee office supplies inventory, procurement of office materials, and coordination with international vendors.
• Handle incoming and outgoing correspondence, official memos, and communications for management.
• Maintain physical and digital filing systems for contracts, invoices, personnel records, and project documents.
• Support management with documentation, meeting coordination, and communication.
• Manage logistics for materials, equipment, and personnel across project sites.
• Monitor inventory, shipment status, and delivery timelines.
• Maintain logistics documentation including commercial invoices, packing lists, airway bills, and customs clearance paperwork.
• Maintain relationships with suppliers, freight forwarders, and subcontractors.
• Prepare logistics reports and ensure timely communication with project teams in Bahrain & Djibouti.
• Coordinate with the Finance and Procurement Departments for documentation needed for audits and reviews.
• Generate periodic office/admin performance reports when required.
• Ensure adherence to company policies, procedures, and quality standards.

Knowledge, Experience, and Special Skills Required:

• Solid understanding of logistics, international shipping, and supply chain processes
• Minimum 2 years of construction procurement experience in the UAE
• Proficiency in MS Office
• Valid driver’s license
• Detail-oriented, proactive, and able to work independently
• Willingness and ability to travel to Djibouti and Bahrain when required